Privacy Policy

1. Information We Collect

We collect information you provide directly to us, such as when you complete our consultation request form, subscribe to our newsletter, or otherwise correspond with us by phone or email. This may include your full name, email address, phone number, and details of the legal matter you wish to discuss.

We also automatically collect limited technical information when you visit our website, such as your IP address, browser type, device information, and pages viewed, through standard server logs and similar technologies described in Section 4 below.

2. How We Use Your Information

• To respond to consultation requests and general enquiries submitted through our website.
• To communicate with existing and prospective clients about our legal services.
• To maintain the security, performance, and functionality of our website.
• To comply with our legal, regulatory, and professional obligations as an Advocates firm.

3. Legal Basis for Processing

We process personal data on the basis of your consent (for example, when you submit a consultation request), the necessity of processing to take steps toward a potential engagement at your request, and our legitimate interests in operating and improving our website and client relationships, in each case consistent with the Data Protection Act, 2019.

4. Cookies and Similar Technologies

Our website may use cookies and similar technologies to remember your preferences and understand how visitors use our site. You can control or disable cookies through your browser settings; please note that some website functionality may be affected if cookies are disabled.

5. How We Share Your Information

We do not sell or rent personal information. We may share information with trusted service providers who support our website and firm operations (such as hosting and email providers) under appropriate confidentiality obligations, or where disclosure is required by law, court order, or a regulatory authority such as the Office of the Data Protection Commissioner (ODPC).

6. International Data Transfers

Where personal data is transferred outside Kenya, including to service providers using cloud infrastructure hosted abroad, we take steps to ensure such transfers meet the cross-border transfer requirements of the Data Protection Act, 2019.

7. Data Retention

We retain personal information only for as long as necessary to fulfil the purposes described in this Policy, including to satisfy any legal, accounting, regulatory, or professional record- keeping requirements applicable to Advocates firms in Kenya.

8. Your Rights

Subject to applicable law, you have the right to:

• Be informed of the use to which your personal data is to be put.
• Access your personal data held by the Firm.
• Request correction of inaccurate or outdated personal data.
• Request deletion of your personal data, or object to its processing, in certain circumstances.
• Object to automated decision-making concerning you.
• Lodge a complaint with the Office of the Data Protection Commissioner (ODPC).

To exercise any of these rights, please contact us using the details in Section 10 below.

9. Security

We maintain reasonable technical and organisational safeguards designed to protect personal information against unauthorised access, alteration, disclosure, or destruction. No method of transmission or storage is entirely secure, and we cannot guarantee absolute security.

10. Contact Us

If you have questions about this Privacy Policy or wish to exercise your data protection rights, please contact us at info@moadvocatesllp.com, or by post at Hurlingham Plaza, Suite C2, 2nd Floor, Argwings Kodhek Road, P.O. Box 17011-00100, Nairobi, Kenya.

11. Changes to This Policy

We may update this Privacy Policy from time to time to reflect changes in our practices or applicable law. Any changes will be posted on this page with a revised effective date.